Administrative Assistant

Organization U.S. Environmental Protection Agency (EPA) Reference Code EPA-NSSC-0003-9-08-10-2020 How to Apply Ready to send share your interest with EPA scientists? Submit application and supporting documents by For more information, contact Do not contact EPA directly. Check out our website at: Description The EPA National Student Services Contract has an immediate opening for a full time Administrative Assistant position with the Office of Research and Development at the EPA facility in Corvallis, OR. The Office of Research and Development (ORD) at the EPA supports high-quality research to improve the scientific basis for decisions on national environmental issues and help EPA achieve its environmental goals. Research is conducted in a broad range of environmental areas by scientists in EPA laboratories and at universities across the country. What the EPA project is about The Office of Science Information Management (OSIM), part of ORD, oversees numerous information management applications and processes and provides leadership with enterprise information management and technology operations and support. The Customer and Infrastructure Support Division (CISD) focuses on providing the IT services and equipment required to support the EPA/ORD mission. What experience and skills will you gain? As a team member, you will assist EPA staff with the administrative duties required to support and maintain day-to-day program operations, including the administration, management, and logistics of government resources. This position will encompass both general administrative support and specific program support that assist in the operations of the immediate office. How you will apply your skills General Administrative Support Assisting the CISD Director to maintain schedules, organize meetings, and track emails for the Director; Developing, managing, and maintaining systems and databases to track administrative processes such as supplies and service requests; Maintaining records of meetings, correspondence and documents; Assisting in the maintenance, transfer, and disposition of records in accordance with established protocols; Assisting with data entry, word-processing and development of presentations; Assisting with the logistics and coordination activities for briefings, meetings, workshops, video teleconferences and other collaborative efforts; Assisting in the creation and update of standard operating procedures for daily operations of the division; and Utilizing automated systems to enter, search, edit, and extract data and information. Programmatic Support Developing, creating content, organizing, and maintaining web pages advertising the services provided by CISD; Assisting in developing and maintaining a CISD knowledge base; Organizing and maintaining the CISD Microsoft Teams site; Working with CISD personnel to document and improve processes; and Maintaining CISD SharePoint sites and incorporate workflow and/or forms to improve existing workflow. Required Knowledge, Skills, Work Experience, and Education Advanced proficiency with Microsoft Office applications (i.e., Excel, PowerPoint, Word, Outlook); Experience in administrative support functions (i.e., recordkeeping, filing) and managing records (electronic and hardcopy) or databases; Experience conducting internet research; Strong communication skills (i.e., written, oral, telephone etiquette) as evidenced by a writing sample; Strong time management and organizational skills, including experience handling multiple assignments with competing deadlines; and Strong proofreading and editing skills. Desired Knowledge, Skills, Work Experience, and Education Experience organizing, tracking and coordinating large amounts of electronic information; Experience involving the management of databases; and Experience with Microsoft SharePoint administration is desired but not required. Location: This job will be located EPA’s facility in Corvallis, OR Salary: Selected applicant will become a temporary employee of ORAU and will receive an hourly wage of $21.37 for hours worked. Hours: Full-time Travel: Occasional overnight travel may be required. Expected start date: The position is full time and expected to begin September 2020. The selected applicant will become a temporary employee of ORAU working as a contractor to EPA. The initial project is through May 14, 2021, with up to 4 additional potential optional periods. For more information, contact Do not contact EPA directly. Qualifications Be at least 18 years of age and Have earned at least a Bachelor’s degree from an accredited university or college within the last 24 months and Be a citizen of the United States of America or a Legal Permanent Resident. EPA ORD employees, their spouses, and children are not eligible to participate in this program. Eligibility Requirements Citizenship: LPR or U.S. Citizen Degree: Bachelor’s Degree, Master’s Degree, or Doctoral Degree received within the last 24 months or anticipated to be received by 9/4/2020 11:59:00 PM. Overall GPA: 2.00 Discipline(s): Business Communications and Graphics Design Computer Sciences Earth and Geosciences Engineering Environmental and Marine Sciences Life Health and Medical Sciences Mathematics and Statistics Nanotechnology Other Other Physical Sciences Physics Social and Behavioral Sciences Affirmation I certify that I am at least 18 years of age; a recent graduate with at least a Bachelor’s degree from an accredited university or college within the last 24 months; a citizen or a Legal Permanent Resident of the United States of America; and not a current employee of EPA ORD or the spouse or child of an EPA ORD employee. ORAU is an Equal Opportunity Employer (EOE AA M/F/Vet/Disability); visit the ORAU website for required employment notices.



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