Fiscal Support Specialist

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page. Type of Position: Accounting, Finance, Business Job Type: Regular Work Shift: Institution Name: Division of Agriculture of the University of Arkansas The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees. The Division was established in 1959 and is headed by the Vice-President for Agriculture. The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration. As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button. If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact the Division’s Office of Inclusion, Access, and Compliance at bbatiste@uaex.edu. For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-671-2219 or 479-502-9820. Department: CSES | Accounting Office Support Summary of Job Duties: The Fiscal Support Specialist is responsible for various accounting duties. The incumbent will process receiving entries in UPS (BASIS), approve/allocate p-card/T-card purchases, verify receipts and forward to AP. Confer with vendors to straighten out problems with invoices, maintain vendor files, and process U of A foundation payments. He/she will process requisitions in BASIS following state and university purchasing guidelines, create procurement authorizations, verify balances and distribute charges to cost centers from e-business partners. Successfully maintain files for PO’s, e-business partners, interdepartmental charges, and close old PO’s. Candidates will E-verify employee eligibility and secure necessary documentation for hiring. Enter hourly payroll, verify timesheets for accuracy, wage rate info, etc., monitor accumulated individual time for hourly employees, process all travel request and travel claims, assist accountant with reports and budget preparation, prepare DBR reports, reconcile cost centers and distribute to faculty. He/she will monitor grant accounts for compliance with grant contracts, monitor grants for available fund balances and expiration dates, clear negative balances, and work with faculty to utilize funds within the funding period. Archive fiscal year paperwork on an annual basis and process MV-5 reports. Qualifications: Minimum Qualifications The formal education equivalent of a high school diploma; plus two years of bookkeeping, basic accounting, billing, or related experience. Knowledge, Skills & Abilities Knowledge of basic accounting, Skilled in Excel. Additional Information: Special Instructions to Applicants: Please include a resume, cover letter, and contact information for three references. Salary Range: $25,268 – $29,058 dependent on education and experience. Pre-employment Screening Requirements: The University of Arkansas System Division of Agriculture may conduct pre-employment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law. The University of Arkansas System Division of Agriculture commits itself to policies of affirmative action and diversity with respect to both employment opportunities and program participation. The Division complies with these policies not merely because of legal requirements, but because we believe that such practices are basic to human dignity. As such, the Division welcomes all applicants to apply without regard to race, color, sex, gender identity, sexual orientation, national origin, religion, age, disability, marital or veteran status, genetic information, or any other legally protected status. Candidates must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act. Constant Physical Activity: Talking Frequent Physical Activity: Talking Occasional Physical Activity: Talking Benefits Eligible: Yes

Full Time

 

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